McGuireWoods LLP has an opening for a Legal/Practice Assistant to join our Practice Assistants Response Team in our Charlotte, NC office. The Assistant will be part of a team of Legal/Practice Assistants supporting first-fifth year associates across the firm with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects, within our litigation practice area.
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Responsibilities:- Prepares, edits and formats legal documents and correspondence.
- Assembles exhibits and hearing binders; prepares document productions; schedules depositions.
- Manages documents: uploads documents to e-rooms and the DMS; scan, saves to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintains pleading and document indices when appropriate.
- Organizes and maintains case files, retrieves case files, and prepares files for closing in accordance with Records Department procedures.
- Communicates with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person.
- Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.
- 3-5 years of litigation assistant experience.
- Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver).
- Ability to work efficiently and effectively in a different location than the people supported and part of a team environment.
- Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
- Ability to proactively identify opportunities to assist team and those the team supports.
- Must be highly organized, strong team player, possess good communication and attention to detail skills, and be a self-starter.
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