Schedule

This position is eligible for a hybrid work schedule, with a minimum of three (3) days in-office based out of our West Sacramento office and two (2) days working remotely.

Summary

The California School Boards Association (CSBA) is seeking a motivated and detail-oriented Meeting Planner to join our dynamic team. In this role, you will plan and execute a variety of events, trainings and conferences that support CSBA’s mission of advancing education governance. Reporting to the Director, Conferences, you’ll manage event logistics, vendor relationships and budget tracking while ensuring high-quality experiences for our members and stakeholders; performs a variety of other duties as assigned.

This is an excellent opportunity for an experienced event professional who thrives in a fast-paced, mission-driven environment and is passionate about delivering impactful programs through exceptional logistics and coordination.

Essential Duties & Responsibilities

Coordinate and facilitate logistics for meetings, conferences and events including venue, catering, A/V, accommodations and technical support.
Collaborate with CSBA departments and external vendors to ensure smooth execution of event deliverables.
Manage vendor relationships and contracts, including sourcing, RFPs and post-event evaluations.
Maintain timelines and lead planning meetings to ensure event milestones are met.
Provide high-level customer service to members, vendors and public stakeholders.
Analyze event data and feedback to recommend and implement improvements.
Develop and maintain comprehensive documentation including procedure manuals and event policies.
Assist in budget development and monitoring for events and conferences.
Travel within California to provide on-site event support; occasional overnight travel is required.
Limited vacation during peak periods.
Performs other duties as assigned.

Qualifications

Associate degree or higher in business administration, event management or a related field.
At least three (3) to five (5) years of experience planning and supporting events, meetings or programs.
Strong knowledge of event cycles, vendor sourcing and logistics planning.
Excellent organizational and time management skills with the ability to juggle multiple priorities.
Proficient in Microsoft Office and event planning tools; experience with databases is a plus.
Strong written and verbal communication skills; customer service mindset.
Ability to travel throughout California and work occasional evenings or weekends during events.
Ability to complete basic business mathematics and statistical techniques for event analysis and reporting.
Effective communication techniques for providing customer service and collaborating with stakeholders.
Ability to be in an office environment that is primarily sedentary, in a controlled office environment with moderate noise levels and no direct exposure to hazardous physical substances.
Ability to sit at a computer for extended periods, use office equipment and lift up to 25 pounds.
Ability to occasionally travel required for conferences and meetings throughout California, including overnight stays.
Ability to work occasional evenings, weekends, and holidays, may be necessary based on event schedules.

Supervisory Responsibilities

May supervise event temporary staff, independent contractors, third party suppliers, and vendors responsible for venue preparation, audio-visual resources, food and beverage, accommodations or other event-related services.

Why Join CSBA?

Take ownership of events that serve California’s school board leaders and stakeholders.
Be a part of a mission-driven organization making a difference in public education.
Collaborative and supportive work environment across the organization.
Competitive salary and benefits package.

If you are an ambitious professional passionate about planning impactful events looking for a role where you can make a real impact, we encourage you to apply!

About CSBA

The California School Boards Association is a nonprofit education association representing the governing boards who oversee public school districts and county offices of education. With a membership of nearly 1,000 educational agencies statewide, CSBA brings together school governing boards to advocate for effective policies that advance the education and well-being of the state’s more than 6 million school-age children. CSBA provides policy resources and training to members and represents the statewide interests of public education through legal, political, legislative, community, and media advocacy.

CSBA employees are highly skilled, with a desire to excel and help strengthen school board governance and maximize student achievement. They are strategic in their trade, embrace challenges, and offer new and innovative ideas. CSBA creates a supportive, dynamic environment for its employees to grow and succeed. Our core values of integrity, collaboration, accountability, respect, excellence, service, and innovation guide the way to achieving the Association’s goals.

Benefits
At CSBA, we proudly offer a competitive compensation package to our full-time exempt and non-exempt employees, including the following benefits:

Medical, Dental & Vision
CalPERS Retirement
457 Retirement Plan
Short- and Long-Term Disability Insurance
Life and AD&D Insurance
Flexible Spending Account
Dependent Care Flexible Spending Account
Vacation
Floating Holidays
Sick
Employee Assistance Program

Apply Today
If you are ready to take the next step in your career and contribute to meaningful work, apply today! We are excited to hear how your expertise can further our mission and advance the education and well-being of the state’s more than 6 million school-age children in public education in California.

Equal Opportunity Employer

CSBA is an equal opportunity employer. It does not discriminate against employees or applicants based on any characteristic protected by state or federal law. Equal employment opportunity will be extended to all persons in all aspects of the employer/employee relationship.

CSBA prohibits any CSBA employee, consultant, and any CSBA agent, including unpaid interns and volunteers, Board members, independent contractors or any other agent from discriminating against any other employee or job applicant on the basis of the person's actual or perceived race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, pregnancy, national origin, ancestry, age (over 40), marital status, physical or mental disability, medical condition, military or veteran status, reproductive health decision making or any other characteristic protected by state or federal law.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.