ANNOUNCEMENT OF POSITION VACANCY 

www.enterprises.csus.edu 

Administrative Support Coordinator II 

Center for Teaching and Learning 

REQUISITION #637975321 

University Enterprises, Inc. (UEI) at Sacramento State is seeking an Administrative Support Coordinator II for the Center for Teaching  and Learning. The mission of the Center of Teaching and Learning is to empower the teaching and learning community by providing  mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student  learning experiences. 

RATE OF PAY: $24.58 - $36.88 per hour 

BENEFITS: UEI offers an excellent benefits package that includes: 

• UEI contribution to a TIAA retirement plan after one year of service 
• Paid Vacation Time 
• Paid Sick Time 
• Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New  Year’s Day as the CSUS campus is closed 
• Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for  family coverage 
• Educational Assistance Program for employees and/or dependents 
• Discounted membership to The WELL, Sacramento State’s on-campus fitness center 
• View a comprehensive list of all of the benefits at https://www.enterprises.csus.edu/wp content/uploads/UEI_Benefits-At-A-Glance-Brochure_Projects.pdf 

FILING DEADLINE: This position is open until filled with a priority review date of July 27, 2025. We will begin application  review on this date. 

APPLY ONLINE: To be considered, all applicants must apply through the UEI website at https://secure6.saashr.com/ta/6158859.careers?ShowJob=637975321. Applicants who apply outside of this link will not  be considered. 

CONDITIONS OF EMPLOYMENT: 

This position is a full-time, non-exempt (eligible for overtime pay), benefited position, with a defined contribution  retirement plan through TIAA. (The position is not covered under the California Public Employees’ Retirement System.)  Continued employment in this position is dependent upon funding and the mutual consent of University Enterprises and  the employee, and either University Enterprises or the employee, can, at any time, terminate the employment relationship  at will, with or without cause. Program continuation is contingent upon funding. 

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a  sponsoring agency (i.e. H-1B Visa). 

MINIMUM QUALIFICATIONS

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1. Demonstrated professional experience in an administrative support or customer service position within an office or other administrative environment. 
2. Demonstrated knowledge of current office methods and practices including effective typing, word processing, and telephone skills. 
3. Demonstrated experience using standard business computer software, including email, word processing,  and spreadsheet applications, such as the programs in the Microsoft Office Suite. 
4. Excellent written, oral, and interpersonal communication skills including excellent command of the English language including grammar, spelling, and punctuation. 
5. Demonstrated knowledge of basic budget maintenance procedures and practices; ability to perform business  math, analyze budgetary data, and make accurate projections based on interpreting the data presented. 6. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed  solutions. 
6. Demonstrated ability to work effectively and cooperatively with all levels of management, staff, faculty, and  vendors. 
7. Demonstrated experience working independently including the ability to coordinate many different tasks  simultaneously, to determine the relative importance of each task, to set and meet deadlines, and to complete  projects accordingly. 
8. Ability to use and quickly learn new office support technology systems and software packages. 10. Basic knowledge of web-based, interactive meeting systems, such as Zoom or Microsoft Teams. 11. Ability to maintain the secrecy of confidential information. 
9. Must pass a background check, which may include fingerprinting. Must continue to meet established standards. 

PREFERRED QUALIFICATIONS 

1. Ability to understand and operate in a variety of organizational structures. 

PHYSICAL REQUIREMENTS 

With or without a reasonable accommodation: Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office  equipment including computers, telephones, calculators, copiers, printers, scanners, fax machines, and lift or move  boxes weighing up to 25 pounds. 

WORKING CONDITIONS 

Work is performed in an office environment or at home; continuous contact with staff, students, campus community, the  public, and other agencies. 

DUTIES AND RESPONSIBILITIES 

The Administrative Support Coordinator II performs duties in support of the STEM4Teaching & Learning and  TECH4Teaching & Learning grant for the Center for Teaching and Learning, performing administrative duties of  considerable scope and complexity requiring initiative and judgment. The responsibilities of the position include but are  not limited to overseeing and tracking budget expenditures and transfers for grants; coordinating events; scheduling and  maintaining the Director's calendar; and acting as an internal and external resource for the STEM4Teaching & Learning  and TECH4Teaching & Learning grant. The Administrative Support Coordinator II reports directly to and receives general  supervision from the Director of the Center for Teaching and Learning or their designee. The position may provide work  direction to student assistants. 

The specific duties and responsibilities are as follows: 

1. Performs administrative support duties related to the STEM4Teaching & Learning and TECH4Teaching &  Learning grant such as processing payment paperwork for the various programs associated with the grant,  maintaining the budget and keeping record of all expenses to the grant, answering emails, archiving materials  for the Internal Controls Manual, taking and transcribing minutes, computer data entry, and related tasks to  facilitate the operation of the STEM4Teaching & Learning and TECH4Teaching & Learning grant for the Center  for Teaching and Learning.

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2. Maintains calendar of activities related to the STEM4Teaching & Learning and TECH4Teaching & Learning grant. Reminds staff of scheduled events and re-schedules appointments or meetings as necessary to accommodate unexpected changes in priorities or work schedules. 
3. Establishes and maintains office files and record keeping systems including confidential information and  data. Maintains the secrecy of confidential information. 
4. Oversees and tracks budget expenditures and transfers between CSU campuses for grants administered on  behalf of the CSU Faculty Developments Council and CSU special projects. 
5. Assists with STEM4Teaching & Learning and TECH4Teaching & Learning event planning including logistics,  hospitality, and administrative support. 
6. Proofreads and distributes call for proposals, organizes applications, and coordinates the review and ranking of  the proposals under the guidance of program Lead Facilitators. Disburses funds after the award is granted as  well as ensuring the archiving and recording of products and presentations that result from these programs. 
7. Supervises the creation and preparation of forms and online surveys for various purposes. 8. Oversees flyer design for event announcements. 
8. Reminds department employees to submit their paper and online forms related to Faculty Agreements. Works with the UEI Payroll department to resolve discrepancies. 
9. Collects and archives data on professional development programs on a quarterly basis. 
10. Performs other duties as assigned by the Director to ensure the success of the program and its participants. 

Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a  University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the  California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and  sponsored programs and provides fiscal services to University related agencies and activities. University Enterprises is a non-profit corporation  governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the  campus administration.

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