Job#: 2075107

Job Description:

HR/Procurement Onboarding Coordinator (1 year contract)

Apex Systems is seeking a detail-oriented and proactive Onboarding Coordinator to support end-to-end contractor onboarding and troubleshooting processes across platforms like VNDLY, Airtable, Sailpoint, and other technologies. This role is crucial in improving workflows, ensuring data consistency, and facilitating cross-functional coordination through meetings, documentation, and support across multiple technical teams.

Key Responsibilities:

• Execute all onboarding tasks, including inputting data from vendors into XDev AT and VNDLY.
• Manage all troubleshooting processes.
• Catalog troubleshooting issues and collaborate with the tech services department to identify patterns and improve recurring tech issues.
• Run recurring IT onboarding sync meetings.
• Conduct weekly onboarding meetings.
• Communicate important IT vendor updates via vendor Slack channels.
• Drive onboarding process improvements across IT, VNDLY, Airtable, and SailPoint.
• Support quality reviews.
• Assist XDev team members with triage tasks.
• Lead documentation projects, including templatizing documents.
• Ensure data parity and organization across multiple platforms.
• Support relationships with Infosec, CWO, and Tech Services.
• Manage internal and external partner communications.
• Oversee special projects between ExDev and internal partners, specifically CWO and Tech Services.
• Perform data entry and data validation for XDev contracts, vendors, and contractors.
• Support the implementation of Airtable processes through automation.
• Assist with the budgeting process alongside the XDev Team.

Qualifications:

• Proven experience in onboarding and troubleshooting processes.
• Familiarity with platforms like VNDLY, Airtable, SailPoint, and other relevant technologies.
• Strong organizational and documentation skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and projects simultaneously.
• Experience in data entry, validation, and ensuring data consistency.
• Proactive problem-solving skills and attention to detail.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their relevant experience and qualifications to [email protected]

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.