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Executive Assistant
at Amalie Oil Company
Tampa, FL

Executive Assistant
at Amalie Oil Company
Tampa, FL

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Description

Job Description

The Executive Assistant provides high-level administrative support by receiving visitors, preparing correspondence, arranging conference calls, arranging travel, handling information requests, and scheduling meetings.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Type reports, memos, letters and other documents using relevant computer software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Record, type and distribute meeting minutes.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
  • Perform general duties such as ordering supplies and maintaining records management database systems.
  • File and retrieve documents, records and reports.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Make travel arrangements.

Competencies

  • Communication Proficiency.
  • Time Management.
  • Collaboration Skills.
  • Personal Effectiveness/Credibility.
  • Flexibility.
  • Technical Capacity.
  • Stress Management/Composure.

Experience

  • Three to five years of experience in an administrative role.

 

Company Description

Amalie continues over 100 years of excellence with a full line of automotive, fleet, industrial, and specialty lubricants. Founded in 1903, Amalie quickly developed a reputation for high-quality, well-engineered petroleum products. In 1953, Amalie was the first oil company to introduce a multi-grade motor oil: Imperial 10W-30. Amalie’s state-of-the-art production facilities boast some of the fastest and most sophisticated bottle blow-molding, blending, and packaging equipment available. Amalie blends and packages over 3,000 different products in sizes ranging from 8-ounce plastic bottles to bulk rail transports. We ship products to every state in America and over 100 foreign countries. In addition to our flagship Amalie line, we blend and package private label products for many of the most technically demanding customers, including international oil companies, automotive retailers, programmed distribution groups, food and drug retailers, and mass merchandisers. Since 1903, Amalie Oil truly is... Better than it has to be!

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