Job Summary:
Under general supervision, the Tool Crib Attendant / File Clerk maintains established inventory of electrical, plumbing, refrigeration, specialty parts, tools, power equipment and engineering supplies to facilitate the operation of the Engineering Department throughout the Medical Center. Will also receive trouble calls and prepare work orders, take dictation and type letters and memos. Maintains all files for preventive maintenance programs.

Essential Responsibilities:

Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws. Receives telephone calls and writes work orders to issue to engineers.

Takes dictation and types letters and memos as needed.

Maintains current inventory control records by posting quantity of items in stock and on order as well as, quantity and location of parts, power equipment, tools, and supplies issued or used by the department.

Initiate stock control cards and post such data as code, nomenclature, unit issued, balance in stock, cost and other usage data when issuing or receiving stock items as required.

Writes purchase requisitions to replenish stock items which are at or below designated minimum quantity levels as determined by stock control cards; forward requisition to supervisor for approval.

Checks incoming shipments of requisitioned items by comparing invoices with corresponding purchase requisitions.

Notifies supervisor of discrepancies in quantity and description of damaged items.

Pack items for return to vendor as needed.

Completes purchase requisitions for items not back-ordered as appropriate.

Compiles periodic and statistical reports to illustrate past usage rates of stock items on the inventory from data recorded on stock control cards and other department reference records.

Recommends modifications of minimum inventory stock levels for storeroom area.

Maintains data entry records for the Equipment Maintenance Scheduling System (EMSS).

Establishes and maintains courteous, cooperative relations when interacting with other personnel, Health Plan members and the public.

Performs other related duties as required.

Basic Qualifications:
Experience

N/A.

Education

High School Diploma or General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Formal training/education in data entry/basic computer.