Job#: 2077350

Job Description:

Senior Business Administrator

Apex Systems is a global IT services provider, and our staffing practice has an opening for a Senior Business Administrator to place at our client, a multinational technology corporation.

Client: Multinational technology corporation

Terms: 18-month contract

Location: Onsite – Downtown Vancouver (5 days per week)

Application Process: It is best to apply via the medium on which you are seeing this posting. If you encounter technical difficulties submitting your resume, please send a Word version of your resume to Ty at [email protected]. Please reference Request ID: 2077350 – Senior Business Administrator.

Job Description

The Senior Business Administrator provides high-impact administrative team and operational support to leadership, ensuring seamless execution of business priorities. This role blends strategic calendar and travel management with operational excellence in team coordination, event logistics, and project execution.

Responsibilities

1. Executive Support & Calendar Management

· Manages partner calendars, prioritizing meetings aligned with strategic goals.

· Coordinates detailed travel itineraries, including international logistics and compliance.

· Provides travel arrangements using internal tools (e.g., accommodations, transportation, security, group codes) for manager(s) and/or group.

· May create itineraries for daily activities and learns to maximize trip itineraries.

· Ensures required documents (e.g., immunization records, visas) are obtained for international travel.

· Follows travel policies and leverages guidance.

2. Cross-Functional Collaboration and Communication

· Builds strong relationships with stakeholders across multiple organizations (e.g., business-support professionals, Human Resources [HR], Finance, event planners, peers) to enable their leader and/or teams work.

3. Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)

· Supports headcount management, including recruitment coordination, onboarding/offboarding, and staff movement tracking.

· Partners with HR and Global Talent Acquisition to streamline hiring and onboarding processes.

· Maintains organizational charts, distribution lists, and access/security groups.

· Serve as the central point of contact for a large team providing general business support.

4. Event Coordination & Meeting Logistics

· Supports planning, coordination, promotion, and support for events.

· Assists with determining event needs and outcomes.

· May assist with and/or own creating event itinerary.

· Acts as a point of contact for events (e.g., changes).

· Addresses any preparatory setbacks and escalates to senior Business Support staff as needed.

· Contributes to post event close out (e.g., tracking event results/attendance, distributing post-meeting materials) under guidance of others. Contributes to team morale and building team dynamics.

· Plans and executes site visits to the Vancouver office in partnership with the US admins.

5. Project Ownership & Execution

· Executes various projects and tasks and completes project deliverables with little or no supervision.

· Owns their components of project outcomes end to end with proper accountability.

· Identifies risks and challenges within core area of responsibility and communicates these to relevant stakeholders.

· Streamlines processes, provides process improvement suggestions, and adjusts as needed.

Qualifications

· 2+ years of Administrative, Business Support experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.

Preferred Qualifications

· Previous administrative experience at an enterprise technology company

Top 3 Hard Skill Requirements

1. Minimum 2+ years of experience in an administrative/business support role supporting calendar and team

2. Minimum 1 year of experience with Office suite

3. Minimum 1 year of experience with event coordination/meeting logistics

Interview Process

One or two rounds of interviews.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.