SCM Administrative Assistant

JOB SUMMARY
The Administrative Assistant will provide direct administrative support to the Supply Chain Management leaders
and SCM organization as required. This position will act as a point of contact for internal and external customers of
the organization. Strong communication and interpersonal skills, along with the ability to build relationships with
managers and employees at all levels are key components to success in this role. In addition, this position will work
with the Executive Assistants for SCM and other Administrative Assistants to support the organization. The
Administrative Assistant will have access to highly sensitive and confidential documents, therefore, integrity and
trustworthiness are key essential characteristics of any potential candidate.

JOB REQUIREMENTS
Education

• High school diploma is required
• Bachelor's degree preferred
• Secretarial/administrative certification desired but not required

Experience

• Experience supporting management is strongly preferred
• Demonstrated ability to build relationships and work effectively with all levels of management, peers, contractors, and internal/external customers is required

Knowledge and Skills

• Strong communication and interpersonal skills are required
• A working understanding of Southern Company Services (SCS) daily systems or operating companies (OPCO's) is preferred, but not required
• Knowledge of computer and software packages (Word, Excel, PowerPoint, Outlook)
• Strong time management, judgment, prioritization and discretionary abilities
• Ability to handle multiple tasks and requests from other departments
• Ability to work in a team environment with diverse disciplines and backgrounds
• Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service
• Self-motivated in job responsibilities and personal development
• Proactive and able to figure things out and act with a sense of urgency
• Demonstrate behaviors consistent with Our Values - Safety First, Unquestionable Trust, Superior Performance and Total Commitment

KEY JOB RESPONSIBILITIES

• Phone coverage, calendar management, travel arranging, time keeping, expense and invoice processing and other administrative support
• Prepare and update correspondence including letters, memorandums, reports and presentations
• Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs
• Order office supplies and arrange for catering and event logistics as needed
• Attach supporting documentation as needed in SCM support systems.
• Provide STARS timekeeping for leadership and staff
• Prepare and review expense statements for leadership and staff
• Create, maintain, and update files and charts for the organization
• Formulate travel arrangements for leadership and staff
• Maintain confidentiality, integrity, and a high level of professionalism at all times
• Support team projects and participate in special projects as needed
• Proactively assist other administrative assistants as needed, coordinate coverage and provide back
• Able to work efficiently with minimum supervision
• Other duties as assigned