Receptionist/data entry clerk needed for very busy, growing law firm. Strong customer service and organizational skills a must. Experience preferred. Bilingual English/Spanish a plus. Health, dental, matching 401k, and paid time off. Employer is a drug free workplace and an equal opportunity employer.

Job duties (including, but not limited to)

* Answer telephone calls in a timely, professional, welcoming manner and direct calls to the appropriate department/person

* Page employees for calls and visitors

* Take accurate telephone messages to Include name of caller, facility they are calling from (if not a client), and secure an accurate call-back number.

* Receive visitors to the firm in a professional, welcoming manner and notify the appropriate employee(s) of their arrival

* Complete the entry of new client data in the firm's case management system.

* Initiate and send professional emails and form letters to new clients

* Assist the Admin department with support as needed

* Assist other support staff with various secretarial/administrative tasks

* Ensure that the lobbies of both buildings are kept in a neat and tidy manner and snacks/drinks are stocked

* Handle special requests from guests

* Monitor conference room calendar for usage and available space

* Check and forward incoming electronic faxes and send to appropriate party

Qualifications

* Excellent communication skills

* Ability to provide superior customer experience

* Computer and Microsoft 365 literacy

* Ability to learn new software quickly

* Ability to work in a team environment

* Excellent secretarial and organizational skills

* Ability to juggle multiple activities and work under pressure

* Attention to detail

* Client Confidentiality

* Dependability

* Ability to use personal cell phone for two-factor authentication as needed

Compensation details: 16.5-16.5 Hourly Wage

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