Project Management - Project Coordinator III at Apex Systems, Inc. in New York, NY

Job#: 2074559

Job Description:

Title: Project Coordinator III

Pay: $60+/hour

Location: ONSITE in New York City

Targeted Start: Late July-Early August 2025

Duration: 12 month contract with potential for extension

Overview:

The Project Coordinator will support the clients Reality Labs team with budgets and contracts management, project management, vendor supply chain management, research study coordination, and hardware inventory management and distribution.

This role centers on two themes of work:

Managing contracting and logistics with external vendors, researchers and related institutions
Managing internal research projects logistics, including study coordination and prototype distribution

Day-to-Day Responsibilities:

Split between 2 areas: hardware and research science. Someone who can support testing, repacking and triaging the devices. Troubleshooting and physically repacking the devices and keeping the records of the devices, supporting another manager in CA by doing budgeting and partnering with universities.

Qualifications:

Experience with research/academic environments
3+ years of experience managing budgets and contracts
2+ years experience managing vendors and external suppliers
Excellent computer skills and proficient with spreadsheets (G Suite, Excel)
Experience with vendor supply chain management and inventory tracking
Excellent written and verbal communication skills
Excellent organizational skills, attention to detail, proactive, and resourceful

Preferred Qualifications:

Experience working with team members from a variety of different backgrounds (scientists, engineers, program managers, supply chain, finance).
Comfortable working in a command line interface, and troubleshooting Mac & Windows computers and iOS & Android mobile devices.
Experience in troubleshooting hardware

Education:

Bachelor’s in Business Administration or related field, or Associate’s Degree and 3+ years equivalent related experience

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Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a retirement plan (401k or local country equivalent) program. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

EEO Employer: Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.