Provides leadership for Payroll Services for the District; performs various tasks in support of the College’s overall accounting system; processes payrolls and ensures proper payment and deductions; ensures proper payment of payroll vendors; makes sure expenses are properly made in the general ledger; reconciles the payroll general ledger accounts; drafts quarterly reports such as 941 and AZ-QRT; processes W-2’s; completes all fiscal year-end processing for payroll such as wages payable, compensated absence report, and pension reports; processes all payroll system setup, modifications, and calendar changes; implements new and/or supports modifications for the payroll system.

Oversees payroll processing such as review of balancing, report generation, uploading of NACHA, and invoice journals; researches and makes related corrections; balances quarterly and year-end information; and reconciles complex payroll general ledger accounts.
Administers the Finance/Payroll/HR Module and supports Payroll Associate in tasks including: timely generation of payroll for all District employees; administration of withholdings for taxes, social security, unemployment insurance, retirement, medical benefits, and all other deductions; calculation and review of levies, garnishments, advances, and other adjustments as needed; and maintenance of tax, salary, and health benefit rates in the system.
Oversees District time reporting and leave accounting system including sick, vacation, and personal leave accruals in accordance with District policies and procedures.
Evaluates Payroll System services and resolves technical problems and questions presented by staff and students; partners with the Comptroller to ensure that all module updates and process changes to payroll are vetted and working properly; conducts tests; identifies challenges tied to departmental processes and collaborates with management for solutions.
Works closely with HR and Payroll Associate/Assistant to ensure accurate and timely processing of employee contracts or changes.
Compiles and analyzes financial and statistical data for auditing purposes; reconciles and prepares journals; prepares and provides financial reports for users, auditors and other external agencies, including mandated federal and state payroll tax reporting and annual issuance of W-2’s.
Works with Payroll Associate/Assistant to provide training to staff and students so they can properly use the Financia/Payroll/HR systems and generate accurate paychecks and records.
Researches like organizations and current themes and actions related to payroll processing in higher education.
Performs other duties commensurate with functions and level of position or as assigned.
Supports recruitment and retention of students.

EDUCATION: Bachelor’s Degree

EXPERIENCE: Three (3) years of applicable experience

SPECIAL POSITION CONDITIONS: Some travel in the campus service area will be required using own means of transportation. Some evening and weekend work will be required to support campus and community activities.

Background Verification: As a condition of employment, all candidates accepting an offer of employment for a full-time, part- time, temporary, student worker, or volunteer position, will be required to undergo a Background Verification. Employment with Central Arizona College is contingent upon the successful completion of the background verification. The level the background verification for this position is: Executive level.

All applicants must be at least 18 years of age or older to be considered for this position.

Knowledge of relevant State and Federal Labor Laws.
Knowledge of effective business and interpersonal communication skills.
Skill in applying mathematical computations.
Skill in dealing with a variety of highly confidential information, records, and sensitive situations in an effective manner.
Skill in developing and presenting information effectively through oral and written communication.
Skill in listening.
Skill in solving problems.
Skill in recordkeeping.
Skill in proofing a variety of financial transactions, verify accuracy, match against documentation, code to proper accounts, prepare necessary forms, post transactions, reconcile balances, and generate a variety of financial reports.
Skill in empathizing with others.
Ability to manage multiple competing deadlines.
Ability to analyze and summarize large quantities of data.
Ability to work independently or as a part of a team to apply workflow processes to meet deadlines imposed by fiscal cycles.
Ability to train others.
Ability to analyze situations, develop solutions, and make independent decisions based on established guidelines.

PHYSICAL REQUIREMENTS:

Duties require some physical effort. Duties performed cause light fatigue of eyes, fingers, or other facilities due to long periods of standing, sitting, and repetitive motion. Duties require little physical effort in work with light to moderate (up to 20lbs) easy to handle materials.

INTERPERSONAL SKILLS:

Significant Level Interpersonal Skills - Position engages in or requires some or all of the following: Develops, motivates, assesses, conducts performance reviews, and rewards other employees; Has significantly high interactions with student, program participants, and/or the public; Provides in depth counseling; Teaches in an open-classroom environment where students are free to confront concepts and question theories; Works with highly confidential information; and/or Interacts on a regular basis with high profile individuals where interactions require well-developed understanding of human behavior and the ability to apply those skills in situations where the outcome is unpredictable.

WORKING CONDITIONS:

Job is performed in general office or comparable working area with occasional distractions such as noise, interruptions, or congested work areas with exposure to some disagreeable elements. Some tasks require exposure to external elements. Travel is required.

CAC is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. CAC strictly prohibits and does not tolerate discrimination on the basis of the following protected classes and/or characteristics, in all of its operations, programs and activities, including but not limited to employment, promotion, admissions and access to all career and technical programs: race, color, religion, creed, national origin or ancestry, ethnicity, sex, age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. For more information contact: Laura Shepherd, Title IX Coordinator at 520-494-5106 or titleix@centralaz.edu; Section 504/ADA Coordinator at studentaccessibility@centralaz.edu or Human Resources at human.resources@centralaz.edu.

Important Notice: As a condition of employment, all full time Central Arizona College employee’s automatically become members of the Arizona State Retirement System (ASRS). This is a pension system that requires mandatory contributions from the employee with a matching contribution from the employer. The 24-25 fiscal year contribution rate is 12.27%. Please note this rate is subject to change on a fiscal year basis. Membership to ASRS is a condition of employment and is not optional unless you are at least 65 years of age and meet the opt out eligibility requirements, or are a retiree from ASRS . Please consider this when applying for this position.

We acknowledge that our institution, Central Arizona College, occupies ancestral lands of the Huhugam (HU-hu-gum), who lived and farmed along the Gila River Basin centuries ago. We thank the Native communities and descendants of these Indigenous people whose stewardship of the land and waterways allows us to be here now: the San Carlos Apache Tribe, Tohono O’odham (THO’-oh-no OH’-oh-thum) Nation, Ak-Chin (AK-Chin) Indian Community,? and the Gila River Indian Community, which is comprised of the Akimel O’odham (A-kee-med/r OH-oh-thum) (Pima) and the PEE-Posh (Maricopa) tribes. Indigenous people from other Native nations also reside in Pinal County. Arizona is home to 22 federally recognized Tribes. All have made innumerable contributions to our region.?