Job Summary:
The Dept. of Athletics, Fitness and Recreation at Skidmore College invites applications for a part-time Administrative Assistant in the College's Riding Program. Schedule varies depending on the time of year. When school is in session, the schedule is 28 hours per week (11:30 - 5:00 Monday through Friday) plus overtime on 6 designated weekends for competitions (Saturday OR Sunday 6:00 AM - late afternoon/early evening). When school is not in session, the schedule is 20 hours per week, 4 hours per day Monday through Friday, times TBD. Anticipated start date is July 1, 2025.
This position supports the Riding Program, Director and Head Coach by serving many diverse functions--all essential to the organization of a busy, equine operation-including but not limited to the following:
- General accounting tasks (generate monthly invoices for boarders, reconcile community riding receivables, make bank deposits, reconcile monthly spreadsheets against invoices and deposits, submit check requests)
- Liaison to Human Resources (new employee onboarding, payroll, maintain employee files)
- Submit work orders, IT tickets
- Maintain fund-raising records
- Coordinate accommodations and vendors for competitions
- Help to develop, edit, print, and distribute brochures for prospective students and competitions
- Act as secretary for competitions hosted by the College
- When classes are in session, this position will drive College owned vehicle to/from campus to help facilitate students coming/going from classes
Requirements: This position is responsible for purchasing and reconciling all expenditures and revenues through the Oracle system. Knowledge of College's budget process including General Ledger, PASS accounts, and Accounts Payable is necessary in addition to advance Excel knowledge. Knowledge of fundamental budget and accounting principles is required.
This position should be proficient in or ready to learn publisher, adobe acrobat, and Microsoft Word. Excellent computer skills are essential. This position answers phones and emails, maintains all office files and supplies, processes class evaluations, and processes horse donations with Advancement.
This position requires frequent interaction and coordination with many different people including the Director of Riding, the Head Coach of the Riding Team, staff employees, union employees, prospective students, community participants, facilities staff, print services, admissions, and outside vendors. This position requires strong verbal and written communication skills, strong on-line purchasing skills, time management and organization skills, attention to detail, patience, and a good attitude.
Valid driver's license required.
Education: High school education with 2 - 3 years of experience.
Pay Range: $18 - 20 per hour
Required documents needed to apply:
- On-line application
- Cover Letter
- Resume
- List of Three References
EEO STATEMENT
Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.
Employment at Skidmore College is contingent upon an acceptable post-offer background check result.
CREATIVE THOUGHT MATTERS.