9th Way Insignia is a service-disabled, veteran-owned small business bringing transformative technology to our government customers so they can achieve their missions.  Our specialties include cybersecurity, cloud modernization, software development, data analytics, enterprise architecture, enterprise IT, analytics, process automation, and artificial intelligence.  Learn more about 9th Way Insignia at https://9thwayinsignia.com/.

Position Overview

We are seeking a detail-oriented and experienced Payroll Manager to lead and manage all aspects of payroll for our workforce. The ideal candidate will be a subject matter expert in multi-state payroll regulations, proficient in Paylocity, and capable of coordinating closely with HR, finance, and operations to ensure timely and accurate payroll execution.

This role reports to the Corporate Controller and plays a critical role in ensuring compliance, accuracy, and employee satisfaction across all payroll operations.

Key Responsibilities 

• Own end-to-end semi-monthly payroll processing using Paylocity
• Process payroll for ~150 remote employees in 42+ U.S. states
• Ensure timely and compliant execution of wages, garnishments, bonuses, and reimbursements
• Maintain compliance with all federal, state, and local tax laws
• Manage multi-state withholding, unemployment, and other jurisdictional payroll filings
• Coordinate with finance on year-end activities including W-2s and audits
• Maintain and optimize payroll systems and integrations with Unanet and HRIS platforms
• Perform routine audits and reconciliations to ensure accuracy of payroll data
• Partner with IT, HR, and vendors to resolve Paylocity-related issues
• Partner with HR for onboarding, offboarding, and employee changes
• Respond to payroll-related inquiries from employees in a timely and professional manner
• Support financial audits and internal controls related to payroll

Qualifications

• 4+ years of payroll experience, with 2+ years in a lead or manager role
• Proven experience managing multi-state payroll for a remote workforce
• Proficiency with Paylocity
• Strong understanding of U.S. wage and hour laws, including FLSA and state-specific rules
• Excellent attention to detail, problem-solving, and communication skills

Preferred Qualifications

• Government contracting experience
• Familiarity with Unanet or similar ERP systems
• CPP certification or equivalent

9th Way Insignia’s range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Clearance/Background Investigation
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.

Benefits
Eligible employees will have access to our comprehensive benefits package which includes Medical, Dental, Vision, Voluntary Life Insurance, 401(k), Basic Life A&D, STD, LTD, PTO, Telehealth, paid holidays, FSA, HSA. Additional resources include our Employee Assistance Program (EAP) and Traveling Assistance.

Legal
We’re an equal employment opportunity employer that empowers our people to fearlessly drive change – no matter their race, color, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, age, marital status, sexual orientation, gender identity, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, or local law.