Our client, a real estate investment management company based in Midtown, NYC is seeking a Temp Office Manager/EA to join the team. The schedule is Monday - Friday onsite (occasional remote day), 8:30am-6:30pm. The position starts end of May through July 2025 with potential to extend.

Responsibilities:

The primary role of the Temp Office Manager is to provide office and executive level support to the team and Co-President in New York City. The individual in this position must exercise discretion and independent judgment while operating with minimal oversight or direction in significant matters related to Firm operations.
Meet and greet visitors including the firm's investors
Maintain calendars of events and appointments for designated senior executives by scheduling calls, appointments, and meetings; securing meeting space and meeting facilities/catering; and resolving any scheduling conflicts to ensure effective use of time and resources.
Anticipate the needs of designated senior executives with minimal direction or oversight.
Review and analyze various requests and inquiries and respond as appropriate, ensuring all relevant messages are communicated to the designated senior executives in a timely manner.
Handle travel plans, itineraries, and agendas for designated senior executives by interfacing directly with airlines, hotels, car service, etc.; resolving any travel-related conflicts or schedule changes; and completing and submitting related expense reports in a timely fashion.
Coordination of other colleagues in the Los Angeles, Atlanta, and Chevy Chase offices to attend meetings and conferences with New York team as needed.
Order office supplies and lunch for the office.
Work closely with building management/ landlord.
Answer calls, communicate messages, and coordinate correspondence in a timely manner.
Coordinating and overseeing various vendors, including IT services, maintenance, and cleaning services
Overseeing all front office activities (i.e. the reception area)
Managing office and workstation moves

Requirements:

Bachelor's Degree preferred
Prior related administrative experience supporting an office and executive(s) in a corporate setting.
Industry experience preferred but not required.
Experience with Concur a plus
Advanced experience using the Microsoft Office suite for a wide range of purposes.
Outstanding verbal and written communication skills.
Excellent organization skills and attention to detail.
Proven ability to work effectively in a fast-paced environment by multitasking, balancing priorities, meeting deadlines, anticipating issues/problems, and performing with a high level of accuracy and attention to detail.
An entrepreneurial approach to task management.

Pay:

$35-$40/hour depending on experience

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)