Administrative Assistant, Sr.
Atlanta, GA
JOB SUMMARY
The Administrative Assistant will provide direct administrative support to the Supply Chain Management Director of Supplier Management and Strategic Services and provide back-up office support to additional SCM staff as required. This position will act as a point of contact for internal and external customers of the organization. Strong communication and interpersonal skills, along with the ability to build relationships with managers and employees at all levels are key components to success in this role. In addition, this position will work with the Executive Assistants for SCM and other Administrative Assistants to support the organization. The Administrative Assistant will have access to highly sensitive and confidential documents. Therefore, integrity and trustworthiness are key essential characteristics of any potential candidate.
Education
- High school diploma is required
- Bachelor’s degree preferred
- Secretarial/administrative certification desired but not required
Experience
- Experience supporting management is strongly preferred
- Demonstrated ability to build relationships and work effectively with all levels of management, peers, contractors, and internal/external customers is required
Knowledge and Skills
- Strong communication and interpersonal skills are required
- A working understanding of Southern Company Services (SCS) daily systems or operating companies (OPCO’s) is preferred, but not required
- Knowledge of computer and software packages (Word, Excel, PowerPoint, Outlook)
- Strong time management, judgment, prioritization and discretionary abilities ·
- Ability to handle multiple tasks and requests from other departments
- Ability to work in a team environment with diverse disciplines and backgrounds
- Self-motivated in job responsibilities and personal development
- Proactive and able to figure things out and act with a sense of urgency
Behavioral Attributes
- Demonstrate behaviors consistent with Our Values– Safety First, Unquestionable Trust, Superior Performance and Total Commitment
- Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service
KEY JOB RESPONSIBILITES
- Phone coverage, calendar management, travel arranging, time keeping, expense and invoice processing and other administrative support
- Provide event planning and coordination support for Supplier engagement efforts
- Prepare and update correspondence including letters, memorandums, reports and presentations
- Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs
- Order office supplies and arrange for catering and event logistics as needed
- Attach supporting documentation as needed in SCM support systems.
- Provide Oracle timekeeping for leadership and staff
- Prepare and review expense statements for leadership and staff
- Create, maintain, and update files and charts for the organization
- Formulate travel arrangements for leadership and staff
- Maintain confidentiality, integrity, and a high level of professionalism always
- Support team projects and participate in special projects as needed
- Proactively assist other administrative assistants as needed, coordinate coverage and provide back
- Able to work efficiently with minimum supervision
- Other duties associated with supplier trade shows and conferences
