Our large healthcare client is seeking a Marketing Documentation Specialist to join their team for the next 12 months, 40 hours/week.
This role is 100% onsite 5 days a week in Princeton, NJ.
Role Summary
The Marketing Documentation Specialist leads the administration of the Electronic Data Management System (EDMS) and serves as the subject matter expert (SME) for the Enterprise Ad Promo and Non-Promo process. This role ensures efficient, compliant, and high-quality review and approval of promotional materials, supporting enterprise-wide goals for workflow optimization, collaboration, and digital transformation.
Top Must Have Skills
3-5 years of EDMS administration experience in a regulated environment
Expertise in Ad Promo and Non-Promo content review processes
Proficiency with systems like Veeva PromoMats, Pepper Flow, or Ensur
Strong communication, training, and organizational skills
Experience partnering with regulatory, legal, and quality teams
Additional Qualifications
Bachelor's degree in Communications, Regulatory, Quality, or related field
Proven ability to manage multiple projects independently
Familiarity with FDA regulations and compliance-driven environments
Experience maintaining SOPs and guiding users through submission processes
Strong analytical skills for metrics tracking and process improvement
Responsibilities
Manage end-to-end Ad Promo and Non-Promo review workflows in the EDMS
Administer system access, training, and configuration; ensure platform functionality
Maintain compliance with SOPs, support audits, and monitor review timelines
Analyze metrics to identify process improvements and drive system enhancements
Update training materials, conduct sessions, and coordinate with vendors on updates
Serve as a reviewer for translated and web content; support digital transformation initiatives
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
Email your resume in Word to:
meggan.sharma@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : MS14-1855453 -- in the email subject line for your application to be considered.***
Meggan Sharma - Recruiter, National Delivery
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.
This job was first posted by Creative Circle on 06/04/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
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