Our client, a leading global Asset Management firm, is looking for a Long-Term Temp Floating Admin/ Office Assistant to join their Legal & Compliance team in their new office Berkeley Heights, NJ. This person will be supporting a Managing Director, as well as providing floating coverage to other admins and onsite support for professionals in the office. This role starts asap, as soon as we can find the right person, with a fully open-ended temp contract. This role is onsite Monday-Friday, 8:30am-5:30pm. The hourly pay rate is $40/hr.

Responsibilities:

Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
Answering calls and acting as a gatekeeper
Providing floater coverage for other administrative assistants / onsite support for professionals as needed
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's system
Completion of detailed corporate expenses including tracking receipts and reimbursements
Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
Maintaining and organizing digital files in Box
Processing of invoices via Coupa, ensure proper expense coding
Ordering and maintaining supplies
Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives

Qualifications:

3+ years of administrative assistant experience. Industry is flexible but Compliance or Finance experience is ideal.
Strong communication skills; high EQ
Highly organized with strong attention to detail
Ability to multi-task and prioritize competing tasks and deadlines
Perform duties with the highest level of confidentiality and integrity
Experience with coordinating travel arrangements; familiarity with Concur is preferred
An autonomous worker with strong follow-through skills
Ability to build relationships with key players and management
Extensive familiarity with Microsoft suite
A "no task too big or too small" mindset

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)