Fast-paced, private family office based between NYC and Miami is seeking to hire a Temporary to Permanent Executive Personal Assistant to support the Principal based in Miami, Fl. This position is ideal for a motivated, self-starting professional open to diving into both administrative responsibilities as well as special project assignments with excellent problem solving and critical thinking skills. Requiring 3/4 days in-office in Brickell, the candidate should have a 24/7 mindset with availability to travel 20% of the time.

Responsibilities:

Executive Assistance

Assist the Principal with maintaining and monitoring tasks, scheduling, and deadlines
Regularly interface with high-profile professionals, communicate on behalf of the Principal to clients, investors, partners, and board members
Collaborate with the Deputy Chief of Staff to handle logistics for internal and external meetings, projects, and special assignments
Manage expense reports and vendor invoices as needed

Personal Assistance

Assist in scheduling personal appointments
Coordinate personal travel end-to-end logistics, creating itineraries and making travel arrangements for groups up to 25
Manage and coordinate personal matters for Principal and family including errands, scheduling and event preparation, working closely with spouse to support day-to-day needs of family
Assist with ad-hoc job-related and personal requests as needed

Project Management

Project management across complex properties and projects, including under-construction homes and boats
Liaise with personal staff, executive support team, and management companies as needed to maintain and coordinate for existing properties (including homes, vehicles, boats)

Ideal profile and characteristics:

Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
Flexible and resilient with an eagerness to learn, receptive to constructive feedback
Detail oriented with excellent time management and organizational skills
High level of integrity, discretion, professionalism, and confidentiality
Ability to anticipate the needs of the Principal, the team, and the company
Tech-savvy and resourceful
Proactive, positive, energetic personality with a can-do attitude
Excellent written and verbal skills
Advanced knowledge of Microsoft Office Suite, including proficiency in Excel
Willingness to travel domestically and internationally to support on the ground as needed

Education and Experience:

5+ years executive/personal assistant experience; must have experience supporting a C-level executive and/or ultra-high-net-worth-individual
Must have experience booking commercial/private travel and utilizing loyalty/reward programs
Must have experience in project management
Bachelor's degree preferred but not required

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)