Description
Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.
Summary:
With a solid understanding of the operations, business practices, strategies, and goals of the system this position is responsible for providing executive level support to UNC Health Care System’s Executive Suite (CEO’s/Dean’s Office and/or Executive Office). Position will be responsible for providing leadership to manage effective systems and protocols under the supervision of the Manager Executive Office and serves as the primary interface for the Executive Suite. Position typically works directly with members of Senior Leadership of the HCS/SOM and is part of the HCS Executive Office administrative support team.
Responsibilities:
1. Plans, coordinates and ensures the Executive's schedule is followed and respected. Builds relationships crucial to the success of the organization and manages a variety of special projects for the Executive, some of which may have organizational impact.
2. Provides research and analysis to prepare briefing materials for the Executive Office. Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
3. Prepares and edits complex presentations, charts, and other written correspondence that best depicts content of intended message to internal and external stakeholders.
4. Responds to routine and non-routine inquiries regarding system operations, policies, and procedures. Forward situations and issues to the appropriate staff members for resolution.
5. Performs and/or oversees a wide range of special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
6. Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity. Understands the systems goals and priorities of the executive, in order to prioritize issues according to urgency.
7. May be asked to assist with committees that are responsible for the identification and recruitment of new leaders for the School of Medicine and Health Care System Senior Leadership (e.g. Department Chairs, System VPs, and other Senior Leadership for SOM/HCS).
8. Assist the Manager of Board Relations with the planning and preparations for the UNC Health Care Board meetings. May be assigned to one of the specific standing committees of the HCS Board as lead administrative staff, reporting to the Manager of Board Relations.
9. May supervise subordinate clerical staff. Trains staffs on tasks and ensures they are trained for their specific roles. Coordinates job rotation and cross-training. Helps team understand performance targets and goals.
Other Information
Education Requirements:
● Bachelor's degree in an appropriate discipline or equivalent.
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● If Bachelor's degree: Three (3) years of experience in an administrative support role and/or projects-related role.
● If Associate's degree: Seven (7) years of experience in an administrative support role and/or projects-related role.
● If High School or GED: Eleven (11) years of experience in an administrative support role and/or projects-related role.
Knowledge/Skills/and Abilities Requirements:
● Advanced proficiency in Microsoft PowerPoint, Excel, and Word preferred.
Job Details
Legal Employer: STATE
Entity: UNC Faculty Physicians
Organization Unit: UNC HCS Administration
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $28.59 - $41.09 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Day Job
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: Yes
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.