Our client, a real estate investment firm located in Boston, is seeking an Executive Assistant to join their team on a temp to perm basis. This onsite role has standard hours of 9AM-5PM, with required flexibility to work earlier or later as needed. It is compensating up to $44 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration!

Responsibilities:

Provide executive-level administrative support including complex calendar management, high-volume travel arrangements, and preparation of detailed itineraries.
Coordinate internal and external meetings, ensuring scheduling efficiency and prioritization aligned with business needs.
Draft correspondence, process expense reports, handle charitable contributions, and manage client gift and entertainment requests in compliance with firm policies.
Act as a communication hub between the executive team and broader organization to ensure smooth information flow.
Lead planning and execution of small-scale events (e.g., closing dinners, team outings, golf events).
Provide personal assistance to Managing Directors as needed (e.g., personal travel or errands).
Support deal administration including database management, material distribution, coordination with legal counsel, and event logistics for closings.
Collaborate with business operations and provide occasional backup for other Executive Assistants.
Maintain office supplies, equipment, and common areas; coordinate food orders and assist with event catering.
Oversee logistics for onboarding new hires in the Boston office, including desk and tech setup.

Qualifications:

Bachelor's degree preferred and at least 5 years of experience supporting senior executives in a corporate environment.
Exceptional organizational skills with the ability to manage and prioritize multiple tasks seamlessly under pressure.
Strong interpersonal skills and ability to build effective working relationships across teams and levels.
Excellent written and verbal communication skills with a high level of discretion and professionalism.
Proactive problem-solving mindset, capable of making sound decisions and anticipating needs.
Highly adaptable and resourceful team player who also thrives working independently.
Tech-savvy with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and Apple devices.
Experience with Concur for travel booking and expense management is a plus.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)