US Job Description

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

The Docketing Specialist is primarily responsible for providing Administrative Assistance and docket support for attorneys practicing in multiple courts and jurisdictions within the Litigation Practice for the Firm. Position will review legal documents in order to calculate, record and disseminate timely response dates pursuant to court rules and civil procedure. In addition, the Docketing Specialist will be responsible for docketing and have complete knowledge of State and Federal court rules and court procedures and provide timely reports of response dates on a regular basis. This position requires the ability to work independently and interface directly with Attorneys of all levels as well as Courthouse Personnel.

Job Duties and Responsibilities

Index and enter all docketable items into Firm's electronic docket system(s), including calendaring deadlines dates submitted by attorneys and other legal support services such as NYSCEF and Court Watch.
Prepare and distribute daily and weekly Calendar reports to Litigation Attorneys and those working on calendared matters
Prepare and distribute specialized docket receipts for all request
File, maintain and track docket receipt and report files relevant to all case information entered into the automated docket system
Maintain and update all additions and changes in the electronic docket system, including case name, venue or court jurisdiction, case number, assigned Judges and/or responsible attorneys
Respond to written or verbal requests from attorneys, paraprofessionals and executive assistants regarding calendared events, pleadings, and court procedures and modifications to due dates and deadlines on the docket and calendar
Generate trial timelines, as requested
Assist the Departmental Supervisor/Manager in researching and keeping up to date on court procedural rules in the various jurisdictions in which the Firm practices and provide guidance to attorneys and litigation support staff regarding applicable filing procedures (e.g. for commencement of actions, motions, orders to show cause, applications for TROs, judgments, etc) pending in State and Federal Courts.
Activity assist and support the litigation department in daily operations and functions. Assume additional duties and/or responsibilities, as requested.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: . College level training or paralegal certificate preferred.

Experience: Minimum of two years experience as a general litigation calendar or docket clerk or as a paralegal, legal assistant or case manager role with docket responsibilities for a particular case. Experience in Managing Clerks office a plus. Substantial experience computing calendar deadline for State, Federal and Appellate Courts.

Skills: Knowledge of Milana (or similar docketing software), Pacer, Courtlink, Lexis-Nexis, Westlaw. Possess and maintain knowledge of court rules and procedures, and demonstrated ability to apply the rules to accurately calculate deadlines. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Possess a customer focus and have a track record of providing the highest level of customer service. Must be detail oriented. Able to organize and prioritize issues and handle competing priorities. Ability to take initiative in handling projects and anticipating what needs to be done. Able to solve problems quickly, effectively, and diplomatically. Flexibility and ability to adapt to constantly changing priorities.

Other

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions:

Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use.
Ability to utilize technology, including computers and telecommunication devices.
Ability to read and interpret written documents, computer screens and other visual displays accurately.
Ability to deal with stress associated with fast-paced work environment.
Ability to handle multiple tasks on a daily basis and complete assignments within set timelines.
Ability to use independent judgment and discretion and adapt to changing work situations
Ability to grasp and apply new ideas.
Ability to communicate effectively, orally and in writing, with various personalities at all levels.
Ability to work long days as required.

Working Conditions: Works remotely. Occasionally called upon to work hours in excess of your normal daily schedule. Potential for in-office work requests as needed, so proximity to the office is important.

Pay Ranges:

This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Pittsburgh, Miami, Houston, Dallas, Atlanta: $25.60 - $29.50/hour

Benefits Package Overview:

401k Plan
Medical
Health Savings Account
Virtual Health
Dental
Vision
Accident Insurance
Hospital Indemnity
Critical Illness Insurance
Life Insurance
Short-Term Disability
Long-Term Disability
Flexible Spending Accounts
Lyra Health Employee Assistance Program (EAP)
Paid Family Leave (for eligible Exempt and Non-Exempt Staff)
College Savings Plan
Transportation Benefit
Back-up Child Care
College Coach
Pet Insurance
Paid Time Off

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.