Job Duties and Responsibilities:

• Work and coordinate with other Administrative Assistants
• Develop work plans and tasks in the time reporting system for the division, and process time for covered employees.
• Manage invoices and monthly procurement card expense statements in Oracle
• Create and maintain purchase requisitions using Maximo
• Facilitate job interviews
• Plan, organize, and coordinate meetings and special events
• Prepare presentations
• Create and maintain spreadsheets
• Handle confidential information with discretion
• Manage phone inquiries, written communication, and email support for managers
• Order and inventory office and break room supplies
• Oversee managers' calendars
• Schedule meetings, respond to meeting requests, and arrange meetings when schedules conflict
• Maintain electronic and paper files
• Coordinate training as required
• Coordinate building maintenance using appropriate computer systems
• Update Emergency Action Plans
• Assist supervisors with step increases for line crew progression
• Adapt to additional duties as systems and operations change

Job Experience and Education:

• High School Diploma required
• Additional certifications or continued education in administrative support are desirable
• Previous experience in administrative support is preferred

Knowledge, Skills, & Abilities:

• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, MS Teams) is essential
• Basic office management skills required
• Experience with expense reporting, invoicing systems, and time-keeping is highly desirable
• Familiarity with Mississippi Power software applications, policies, and procedures is advantageous
• Ability to manage multiple tasks efficiently
• Competence in coordinating and supporting employee meetings
• Basic understanding of the utility industry to support daily departmental activities
• Excellent interpersonal and communication skills
• Strong filing and records management abilities
• Excellent time management and organizational skills required
• Capable of working independently with minimal supervision

Behavioral Attributes:

• Must prioritize safety
• Demonstrates initiative and proactive work ethic
• Exhibits excellent communication skills
• Displays strong organizational capabilities
• Effective team player with experience in team settings
• Embodies Principle Centered Leadership and Our Values: Safety First, Intentional Inclusion, Act with Integrity, Superior Performance
• Creativity, leadership, motivation, initiative, and professionalism are required
• Ability to work collaboratively with cross-functional teams is essential
• Driven by customer service

Other Requirements:

• Participation in office and storm restoration work is required
• Limited travel required to support activities across the four Coast Headquarters: Pascagoula, Biloxi, Gulfport, and Bay St. Louis