Job#: 2078658

Job Description:

6-month contract with possible extension

Hybrid - 3x a week onsite in Galleria area

Document Management Specialist III

Description:

Summary: The main function of a Document Management Specialist is to manage and organize inbound/outbound documents according to company procedures. A typical Document Control Clerk is also responsible for data entry within the document control group.

Job Responsibilities:

• Classifies, catalogs, stores, and retrieves documentation generated by department personnel.
• Data entry tasks including updating records and tracking deliverables.
• Responsible for the recording and keeping of physical and/or electronic documents, including distribution of new documents and removing obsolete records.
• Ability to perform quality control and documentation review checks.
• Develop, implement, and execute document control policies and procedures.
• Administer document and system access rights and revision control to ensure the security of the system and integrity of documents.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.
• Expert ability to work independently and manage one’s time.
• Expert ability to keep information organized and confidential.
• Knowledge of computer hardware and software.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

Education/Experience:

• High School diploma required. Associate’s degree preferred.
• 4+ years of relevant work experience.
• Experience in engineering documentation and/or Oracle’s Aconex document management system preferred.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.