CORP Administrative Assistant at Apple Leisure Group in Milwaukee, WI

ALG Vacations and Trisept United States Offices

The Opportunity

Hyatt Hotels Corporation is in search of a CORP Administrative Assistant responsible for providing a variety of administrative assistance in the form of, but not limited to, managing calendars, scheduling meetings, preparing travel itineraries, compiling and analyzing basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary, and monitoring email and incoming correspondence. This person will facilitate communications to the staff and gather information as needed as well as liaise with a variety of functions throughout the organization.

Who We Are

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and guests have been at the heart of our business and helped Hyatt become one of the world's best and fastest-growing hospitality brands. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues.

As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

Why Now?

This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.

How We Care for Our People

Our purpose sets us apart—to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We’re proud to have earned a place on Fortune’s prestigious 100 Best Companies to Work For® list for the last ten years. This recognition is a testament to how our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong.

We’re proud to offer exceptional corporate benefits which include:

Annual allotment of free hotel stays at Hyatt hotels globally
Flexible work schedule
Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
Paid Time Off, Medical, Dental, Vision, 401K with company match

Who You Are

As our ideal candidate, you understand the power and purpose of our Culture of Care and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Well-being. You enjoy working with others, are results-driven, and seek various opportunities to develop personally and professionally.

The Role

Listed functions are:

Compose and prepare correspondence as needed.
Answer and screen incoming telephone calls for; take messages and as appropriate handle matters on own.
Manage active calendar, coordinate meetings and travel, update calendar with colleagues birthdates and milestone anniversaries.
Create, organize and maintain manual and computerized file systems and data bases of highly confidential data.
Provide backup for counterparts and coordinate schedules for other backup support personnel.
Manage department budget, invoice management, vendor relationships and outside resources.
Prepare and promptly process business expense reports and payments.
Demonstrate a commitment to Hyatt core values.

Qualifications

HS Diploma required, some college coursework preferred.
3 + years administrative experience.
Proven ability to project a professional image and shown capability of working independently.
Track record of good judgment and critical thinking.
Ability to manage multiple, and at times competing, projects.
Fluent in MS Office including Word, Excel, Powerpoint, and Outlook.
Powerpoint ability to adeptly create slides, presentations and charts is a strong plus.
Oral and Written Communications – Communicates effectively at all levels both verbally and in writing; responds appropriately to verbal and non verbal cues; can succinctly get messages across that have the desired effect.
Interpersonal Savvy – relates well to all kinds of people up, down, sideways, inside and outside the organization; builds appropriate rapport, builds constructive and effective relationships; uses diplomacy and tact; can diffuse high-tension situations comfortably.
Organizing– Can marshal resources (people, funding, material support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
Attention to Detail – Keen eye for fine points and accuracy.
Customer Focus – Views every customer contact as an opportunity to add value and enhance relationships. Considers the impact on customers the barometer to use in decision making.
Enthusiasm - Treats every situation with a positive, "can do" attitude. When challenges arise, acts and responds constructively to bring about a positive solution.
Ethics and Values – Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices; practices what she/he preaches.
Personal Integrity and Trust – is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.
Learning on the Fly – Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; enjoys the challenge of unfamiliar tasks; grasps the essence and the underlying structure of things.

The position responsibilities outlined above are in no way to be construed as all-encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

We welcome you:

Research shows that women, people of color, and other historically excluded groups, tend to apply to jobs, only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We’d love to consider your unique experiences and how you could make Hyatt even better.

The salary range for this position is $52,000-$65,000 annually.

The final pay rate/salary offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate.