Position: Aviation Office Specialist

Classification: Professional Support A
Department: Aviation

Report to: Chief Flight Instructor

General Job Summary:

This is a full-time position located on the Estherville Campus. Primary responsibilities are to assist the Chief Flight Instructor and program staff in the performance of duties in the Aviation program. Schedule aircraft and instructors for flights and ground training using online scheduling software, answer office phone, provide tours to prospective students, intake of new student information, and general office management.

% of TIME Essential Duties/Responsibilities

Constant (67-100%)		Assist the Chief Flight Instructor with calendar management, appointments, deadlines, and scheduling. Assist students, faculty, staff, vendors, and visitors in answering inquiries and resolving problems or direct them to appropriate staff. Assist with the approval of flight/ground instructor time sheets, requisitions, and leave forms. Issue and receive aircraft folders, including the input of times into Flight Schedule Pro software. Operate in the Flight Schedule Pro system; including pencil-ins, terminations, and move scheduled events as required. Maintain 100-hour and 50-hour time remaining reports for maintenance coordination. Problem solve throughout the day for out-of-service equipment. Charge flight fees and maintain student flight accounts.

Frequent (34-66%)		Maintain files and documents necessary to document status of payments and other financial transactions. Assist with coordination of scheduling campus facilities and room reservation requests. Assist Records office with course schedule preparation. Assist academic advisors in the student registration process and at-risk communication with aviation students. Maintain aviation student academic progress reports. Prepare agenda, attend meetings, take minutes, and distribute accordingly. Coordinate travel for Chief Flight Instructor. Perform secretarial and clerical functions related to the Aviation Program. Assign all tail numbers for aircraft and simulators. Print Operations reports as required. Review College p-card purchases and assist with statement reconciliations. Keep the Chief Flight Instructor informed of campus events, incidents/occurrences as they become known.

Occasional

(10-33%)

Print operational reports as required.
Campus mail processing.
Maintain advisory board membership information.
Perform additional duties as required by supervisor.

Knowledge, Skills, and Abilities:

Represent the college in a positive manner to the general public, prospective students and their families, visitors, and employees.
Must be enthusiastic, energetic and self-directed in performance of assigned duties and responsibilities.
Ability to access, input, and retrieve information from a computer for word processing, database information, and the network.
Thorough knowledge of office procedures, telephone techniques and office equipment, as well as correct English usage, grammar, punctuation, and arithmetic.
Ability to organize is essential.
Ability to efficiently perform tasks in an environment of frequent interruptions.
Possess excellent public relations, oral and written communication skills.
Ability to assume responsibility, deal effectively with problems and exercise good judgment when making decisions.
Ability to maintain a high level of accuracy and confidentiality.

Special Demands:

Sedentary to light work. Position involves sitting most of the time, exerting up to 20 pounds of force occasionally (10-33%). Stooping, kneeling, crouching, pushing, pulling, carrying, occasionally (10-33%). Walking, lifting and grasping frequently (34-66%). Talking, hearing and viewing various types of close visual work and repetitive motion constantly (67-100%). May be required to travel utilizing personal vehicle. Must have valid driver's license, good driving record, and provide proof of insurance.

Employment with Iowa Lakes Community College is dependent upon successful passage of a criminal background check. Must be legally eligible to work in the United States without employer sponsorship.

The statements contained herein reflect general details as necessary to describe the essential functions, job duties/responsibilities, and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Minimum Qualifications:

An associate degree preferred. Community college experience and/or degree and one to two years of related experience preferred. A working knowledge of computer systems and the ability to quickly learn about programs and processes is required.

Salary: $19.94 per hour

Fringe Benefits:

Paid sick leave, vacation, and holidays. Employee health, dental, and vision insurance. Partially funded family insurance available. Employee life and disability insurance. Employee retirement plan.

Application Process:

The following items must be included in your application packet before it will be considered a complete application:

Employment Application form
Applicant Confidential Information form (This data is used to comply with government required affirmative action record keeping only and is not used for applicant screening purposes.)
A letter addressing your qualifications for the position
A resume
A copy of transcripts, with originals due upon hiring

Only complete application packets will be considered for the position vacancy.

Position open until filled. Review of applications will begin June 30, 2025. View complete job description and application at www.iowalakes.edu/employment. Contact Lynn Miller at lmmiller@iowalakes.edu or 712-362-0409. Iowa Lakes Community College, Human Resources, 19 South 7th Street, Estherville, IA 51334.

Non-Discrimination/Equal Opportunity Statement

It is the policy of Iowa Lakes Community College not to discriminate on the basis of race, color, national origin, sex, disability, age (employment), sexual orientation, gender identity, creed, religion and actual or potential parental, family or marital status in its programs, activities, or employment practices as required by the Iowa Code **216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. ** 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. * 206, et seq.), Title IX (Educational Amendments, 20 U.S.C ** 1681 - 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. * 794), and Title II of the Americans with Disabilities Act (42 U.S.C. * 12101, et seq.).

If you have questions or complaints related to compliance with this policy, please contact Trudy Ahrens, Equity & Title IX Coordinator, 19 South 7th Street, Estherville, IA 51334, 712.362.0433, tahrens@iowalakes.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, phone number 312-730-1560, fax 312-730-1576, TDD 800-877-8339, email OCR.Chicago@ed.gov.

A formal discrimination complaint process is published in the Student Handbook, Employee Handbook, and the Affirmative Action Plan of the College.