Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

Supports all clerk activity. Provides expertise and guidance to attorneys on litigation docketing, court rulings and procedures. May assist with the daily operations of Docket and Court Services department when needed.

Primary Responsibilities and/or Essential functions:

Docket litigation deadlines for all offices / jurisdictions
Complete electronic filings in federal and state courts
Review filings for compliance with court rules and procedures
Assist attorneys with federal court and pro hac vice admissions
Assist with department audits / projects
Provide guidance to attorneys and legal assistants on federal and state court rules and procedures
Perform research related to court rules and procedures at the direction of attorneys
Assist in maintaining department / firm databases
Assist in maintaining case monitoring services
Understand and keep abreast of developments to court rules, civil procedure, and judges’ individual practices
Coordinate service of process with process servers
Liaise with court personnel, process servers, and vendors
Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

At least 3 years’ experience in a Managing Clerk’s Office or Managing Attorney’s Office, including experience answering questions about formatting of court papers and filing protocols
Understanding of docketing, research and filing-related technologies (e.g., CourtAlert, eDockets, Compulaw, Weslaw Practical Law, Bloomberg Law)
Strong understanding of the CPLR, Uniform Civil Rules including the Rules of the Commercial Division, FRCP, and FRAP
Ability to juggle multiple deadlines and prioritize tasks
Organization, project management, and flexibility
Confidentiality
Perform high level research that will be reported to attorneys
Keep up to date on any changes in court procedures and communicate them to other personnel in the Managing Attorney’s Office
Proficiency in Microsoft Suite - specifically, Word, Excel, Adobe Acrobat, Outlook and PowerPoint
Prior experience in a law firm is highly preferred
Able to establish effective working relationships with all levels of firm personnel
Able to work effectively under time pressure
Strong oral and written communication skills

Education/Certifications:

Bachelor’s degree required.

Estimated salary range is $125,000 - $135,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.