Architecture Program Specialist
Job Description
How to Apply
A cover letter and resume are important submissions for the hiring team to get a sense of your experience and skill set. Submit both a cover letter and resume as one file.
The review of resumes will begin when the posting closes. Applicants selected for an interview will be contacted via email. The interview process will consist of an initial 30-45 minute screening interview and one or two additional interviews for select candidates. Additionally, samples of relevant work may be requested.
Job Summary
The Taubman College of Architecture and Urban Planning seeks an experienced individual to provide administrative and project management support to the Architecture Program (learn more about the program and our degrees). This position reports to the program chair (our organizational chart). You will work with the chair, faculty, students and others to complete projects with a strong attention to detail and discretion.
This job is situated in Ann Arbor and on-campus work is expected four days a week, with a few offsite weeks throughout the academic year and an offsite period from mid-May to mid-August.
Responsibilities*
- Provide a full range of administrative support for the chair and program. Serve as the front-line source of information to faculty, students, staff, and internal and external constituencies whether in person, on the phone, or via email. Use resources, technology, and good judgment to provide a high level of professionalism and customer service.
- Act as a resource to the chair and assist with strategic initiatives for the program, including curricular development support, community events, and exhibition development
- Organize program meetings and events. Reserve rooms, arrange for AV equipment, order food, create related materials, and communicate with participants.
- Attend faculty meetings, prepare agendas, take minutes, and track actions and timelines. Ensure projects from faculty meetings are on target for completion; follow up on appropriate action items when needed.
- Manage the calendar and help prioritize commitments to use the chair's time effectively. Provide timely and accurate information to the chair about agendas and meeting participants.
- Independently coordinate with college staff, such as facilities, student affairs, finance, communications and others to resolve problems and communicate architecture program activities.
- Prepare written communications on behalf of the chair.
- Manage travel arrangements for the chair, students, guests, and others. Prepare itineraries, submit expense reports and process honoraria.
- Create and maintain streamlined record-keeping and budget tracking systems for the program and help establish an infrastructure for the collection and viewing of materials for accreditation reviews.
- Facilitate course material purchases for faculty, and handle all aspects of PCard reconciliation and expense reports.
- Create architecture program posters and other graphic materials.
Required Qualifications*
- Bachelor's degree or equivalent combination of education and experience, preferably in higher education
- 5+ years of progressively responsible administrative and project management experience
- Advanced technology skills including Google suite
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.
Additional Information
The salary range for this position is $58,000 - $63,000. Factors used to determine salary include experience, knowledge and skills for the position. You are encouraged to discuss salary questions to honor transparency throughout the recruiting process.
In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses. Learn more about U-M benefits.
Please note:
- Relocation assistance is not provided for this position.
- Authorization to work in the U.S. is a precondition of employment. Applicants will not be sponsored for work visas.
Our Shared Values
We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are represented without any threat of bias, harassment, intimidation, or discrimination. Learn more about the shared values we have for our community.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
How to Apply
A cover letter and resume are important submissions for the hiring team to get a sense of your experience and skill set. Submit both a cover letter and resume as one file.
The review of resumes will begin when the posting closes. Applicants selected for an interview will be contacted via email. The interview process will consist of an initial 30-45 minute screening interview and one or two additional interviews for select candidates. Additionally, samples of relevant work may be requested.
Job Summary
The Taubman College of Architecture and Urban Planning seeks an experienced individual to provide administrative and project management support to the Architecture Program (learn more about the program and our degrees). This position reports to the program chair (our organizational chart). You will work with the chair, faculty, students and others to complete projects with a strong attention to detail and discretion.
This job is situated in Ann Arbor and on-campus work is expected four days a week, with a few offsite weeks throughout the academic year and an offsite period from mid-May to mid-August.
Responsibilities*
- Provide a full range of administrative support for the chair and program. Serve as the front-line source of information to faculty, students, staff, and internal and external constituencies whether in person, on the phone, or via email. Use resources, technology, and good judgment to provide a high level of professionalism and customer service.
- Act as a resource to the chair and assist with strategic initiatives for the program, including curricular development support, community events, and exhibition development
- Organize program meetings and events. Reserve rooms, arrange for AV equipment, order food, create related materials, and communicate with participants.
- Attend faculty meetings, prepare agendas, take minutes, and track actions and timelines. Ensure projects from faculty meetings are on target for completion; follow up on appropriate action items when needed.
- Manage the calendar and help prioritize commitments to use the chair's time effectively. Provide timely and accurate information to the chair about agendas and meeting participants.
- Independently coordinate with college staff, such as facilities, student affairs, finance, communications and others to resolve problems and communicate architecture program activities.
- Prepare written communications on behalf of the chair.
- Manage travel arrangements for the chair, students, guests, and others. Prepare itineraries, submit expense reports and process honoraria.
- Create and maintain streamlined record-keeping and budget tracking systems for the program and help establish an infrastructure for the collection and viewing of materials for accreditation reviews.
- Facilitate course material purchases for faculty, and handle all aspects of PCard reconciliation and expense reports.
- Create architecture program posters and other graphic materials.
Required Qualifications*
- Bachelor's degree or equivalent combination of education and experience, preferably in higher education
- 5+ years of progressively responsible administrative and project management experience
- Advanced technology skills including Google suite
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.
Additional Information
The salary range for this position is $58,000 - $63,000. Factors used to determine salary include experience, knowledge and skills for the position. You are encouraged to discuss salary questions to honor transparency throughout the recruiting process.
In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses. Learn more about U-M benefits.
Please note:
- Relocation assistance is not provided for this position.
- Authorization to work in the U.S. is a precondition of employment. Applicants will not be sponsored for work visas.
Our Shared Values
We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are represented without any threat of bias, harassment, intimidation, or discrimination. Learn more about the shared values we have for our community.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
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