Job#: 2075067

Job Description:

Description:

This position will also work with other Administrative Assistants in providing support to our client’s overall operations. Duties include but are not limited to:

• Managing time and expense reporting while ensuring compliance with Corporate Policies and General Accounting Procedures
• Providing administrative support to management with professionalism and confidentiality
• Providing excellent customer service with an eagerness to support internal and external customers
• Managing records and files
• Coordinating plant tours
• Supporting Human Resource and Hiring Managers with administrative support for interviews
• Supporting welcoming and orientation of new employees
• Supporting meetings as a scribe
• Coordinating, organizing, planning, and executing meetings and events at the plant level
• Managing travel arrangements for management
• Processing incoming/outgoing mail
• Ordering office supplies on a regular basis
• Handling building services including coordinating meetings, catering, etc…
• Administering procurement card transactions
• Assist in the tabulation, tracking, and development of weekly and monthly HR reports

JOB DUTIES & RESPONSIBILITIES

Education Requirements

• High School Diploma highly desired

Experience Requirements

• 3-5 years’ experience in an administrative support role
• Additional training and/or experience in relevant skills is preferred

Knowledge, Skills & Abilities

• Excellent listening and telephone communication skills
• Strong organization, prioritization, and time management skills
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Excellent computer skills with proficiency in Word, Excel, PowerPoint and Outlook
• Proficient with MAXIMO, ORACLE, POWERPLANT or have demonstrated the ability to learn and use other computer systems
• Must be able to work efficiently with minimum supervision
• Ability to analyze, make decisions and anticipate next steps
• Ability to resolve issues within the scope of information and authority and to refer to others, as appropriate
• Ability to complete tasks accurately and within timelines
• Ability to handle sensitive and confidential information appropriately

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.