FordDirect is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other characteristic protected by applicable laws, regulations, and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please email FDHR@forddirect.com.

Job Summary

The Executive Assistant will provide effective and efficient administrative support to assigned leadership team member(s).Responsibilities will be broad and changeable in nature ranging from coordinating or leading special projects, arranging conferences and preparing presentations.

This rolerequires confidentiality and the ability to manage sensitive information, while maintaining integrity. A strong candidate will have the ability to proactively prioritize conflicting needs and handle matters quickly.

Additionally, this role requires flexible work hours to support demanding Executive-level schedule(s), projects, and fluctuating deadlines.

This is a hybrid role which requires the employee to work in the office every Tuesday and Wednesday.

Essential Functions

1. Support assigned staff member(s) in all related administrative tasks.
2. Prepare correspondence, presentations, meeting agendas, emails, and external communications.
3. Handle highly confidential and sensitive information.
4. Coordinate and manage calendars, meetings, and conferences, ensuring schedule is followed or changed to address priorities.
5. Prioritize conflicting needs, handle matters proactively, and follow through on projects in a timely manner.
6. Maintain files, prepare materials, and coordinate team meetings and events.
7. Coordinate all facets and details of travel, including passport/visa credentials, mode of travel, accommodations, and foreign currency, ensuring experience is seamless.
8. Process expense reports and support team/department purchasing activities.
9. Support team/department by assisting others with technology, tools, and/or systems used in daily work.
10. Support key projects and initiatives within assigned function.
11. Participate on project teams to help identify/create new processes, policies, and tools.

% Travel Required (Approximate): None

Qualifications At FordDirect, we believe in diversity as a strength. You're encouraged to apply even if your experience or background doesn't precisely match the job description. Candidates who do not meet all listed qualifications may be considered based on the combination of relevant work experience and depth of expertise in job-related skills.

Experience

Administrative role supporting senior-level leaders in a corporate setting (5 years). Communication and interaction with executives and/or board-level members. Advanced experience using MS Office to produce reports, charts, presentations, and correspondence. Experience handling confidential and sensitive information discreetly.

Skills, Knowledge, and Abilities

Proactively problem-solve and multitask while maintaining composure and attention to detail. Follow-through mindset to uphold a 'close the loop' culture. A positive approach to serving customers and providing exceptional customer service. Ability to demonstrate good judgment, high ethics, and project a professional image. Ability to work independently and as a collaborative team member with a positive 'can do' attitude. The drive to identify and seize opportunities for continuous improvement as business needs change. Excellent organization, flexibility and time management skills and the ability to work in a dynamic, deadline-driven environment. Exceptional interpersonal and business communication skills (written, verbal, listening). Proficient in Microsoft Office (Word, Excel, and PowerPoint).