Job Type

Full-time

Description

The Accounts Payable Specialist supports the accounting staff across the firm. The AP Specialist will frequently handle multiple finance related tasks, coordinate logistical details, actively participate in accounts payable management, and interact with other team members. In addition, the AP Specialist may perform a variety of day-to-day office administrative duties.

Essential Functions

Perform accounts payable functions.
Conduct daily check for trade invoices.
Obtain required authorization to process payment.
Enter and pay trade payables to include coding.
Provide documentation for payment semi-monthly.
Provide monthly billing support.
Communicate with Project Accountants to ensure expense reports have been posted for pre-bills.
Review, correct, and enter expense reports.
Manage corporate credit cards and reconcile to statement monthly.
Reconcile vendors statements to GL and consultant ledger.
Set up and monitor tracking and filing system for consultant certificates of insurance (COI).
Support preparation of 1099s annually.
Manage vendor list in Vision.
Manage system to prevent duplicate payments.

Additional Responsibilities

Provide company-wide clerical assistance as needed.
Perform other duties as directed.

Requirements

Required Qualifications

Associate's degree in business administration, preferably Accounting.
Four (4) years related experience in a fast-paced professional environment.
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel software.
Knowledge of generally accepted accounting principles.
Ability to effectively and confidently prioritize and execute tasks with many competing priorities.
Effective verbal and written communication skills.
Good analytical and problem-solving abilities.
Ability to provide excellent customer service (internally and externally).
Exceptional organizational and follow-through skills.
Ability to manage information with a high level of detail and accuracy.
Self-motivated and ability to work independently.

Preferred Qualifications

Bachelor's degree.
Experience in an architectural, engineering, or construction firm.
Experience with Deltek Vision software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Workplace Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. While performing the duties of this job, the employee may occasionally be exposed to hazardous working conditions in conjunction with construction site visits. The noise level in the construction zone may be loud. While performing the duties of this job, the employee is not exposed to hazardous working conditions. The noise level in the work environment is usually moderate.

McMillan Pazdan Smith is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, religion, color, national origin, age, disability, veteran's status or any classification protected by state or local law. If you need a reasonable accommodation to access the information provided on this web site, please contact Human Resources at: hr@mcmillanpazdansmith.com for further assistance.